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"Open Records Act" Information Requests
The Buechel Fire Protection District has adopted the following Rules and
Regulations which conform to the requirements of the "Open Records Act of 1976".
Any person may request access to the fire districts records that are non-exempt
between the hours of 8:00 a.m. - 4:00 p.m. Monday thru Friday, by contacting our
Fire District Secretary and making an appointment. Records that are
included but are not limited too; include fire run reports, accident
investigations (once completed), certain occupancy records, and inspection
histories. If copies are requested, they may be obtained by fax or paper
copy at the rates outlined below. In order to review records or receive
copies, you must make a written request which must include your name, address,
phone number and name of the company you work for if the records are for an
insurance company or other business use. Individuals may schedule an
appointment to review such records or request copies by fax or mail.
Copies that are mailed are required to be pre-paid unless postage paid envelopes
with the correct return addresses are provided in advance. We do not bill
or invoice for records requests or postage after the fact. All requests
will be acknowledged within three working days unless requests are frequent and
are found to be intended as disruptive to our office operation.
| Type of copy |
Cost |
| Fax copies |
.10˘ per page |
| Paper copies |
.50˘ per page |
| Postage |
Current Postal
Rate |
The open records act permits a public agency to withhold
certain records from a requester unless the requester obtains a court order
directing their release. These include:
- records containing information of a personal nature if
disclosure would constitute a clearly unwarranted invasion of personal
privacy;
- records confidentially disclosed to an agency or required
by the agency to be disclosed to it which are generally recognized as
confidential or proprietary and which if disclosed would permit an unfair
commercial advantage to competitors, including records which are compiled and
maintained in conjunction with an application for or the administration of a
loan or grant; the application for or the administration of assessments,
incentives, inducements, or tax credits; or the regulation of a commercial
enterprise;
- records that relate to the prospective location of a
business or industry which has not previously disclosed that it is interested
in locating, relocating, or expanding in Kentucky;
- records developed by an agency in conjunction with the
regulation or supervision of financial institutions which reveal the agency's
internal examining or audit criteria;
- real estate appraisals, engineering or feasibility
estimates, and evaluations made by or for a public agency, in the course of
acquiring property, until all of the property has been acquired;
test questions, scoring keys, and other examination data used to administer a
licensing examination, examination for employment, or academic examination
before the exam is given or if it is to be given again;
- records of law enforcement agencies or agencies involved in
administrative adjudication if disclosure of the records would harm the agency
by premature release. Such records may be inspected after enforcement action
is completed or a decision is made to take no action, unless they were
compiled and maintained by a county or Commonwealth's attorney or unless
another exception applies;
- preliminary documents, including drafts, notes,
correspondence with private individuals, recommendations, and memoranda in
which opinions are expressed or policies formulated; and
public records that are prohibited from disclosure by state or federal law.
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